Trade Associations
Group travel for trade and professional associations
Associations use group travel three ways: an annual meeting or CE program at sea, a room block for the convention, and member trips that build loyalty between events. We handle all three under one planner.
What gets in the way
We know how trade associations plan trips
Attendance is hard to predict
Room blocks and cabin holds need numbers before registrations come in.
Meeting space at sea is limited
Conference rooms, AV and private events must be requested well before sailing.
Staff time is the real cost
Association staff can't become a travel desk on top of running the event.
How we help
Built for trade associations
- Courtesy room blocks where hotels offer them, so the association isn't on the hook for unused rooms
- Meeting space, AV and private receptions requested alongside the cabin hold
- A registration-style trip page members book through directly
- Sponsor and vendor add-ons such as a branded welcome reception
Trip ideas
Trips that work well for trade associations
Annual meeting at sea
A 4- or 5-night sailing with morning sessions in a private conference room and afternoons free.
Ask about this →Convention room block
Rooms at two or three hotels near the venue, with a booking link on your event site.
Ask about this →Member appreciation tour
A small-group European tour offered to members and their guests.
Ask about this →Questions
What trade associations usually ask
Can we hold sessions on board?
Yes. Many ships have conference rooms that can be reserved for groups, usually with AV available. We request space when we hold cabins.
What's the difference between a courtesy and a contracted room block?
A courtesy block releases unused rooms at the cut-off date with no penalty. A contracted block often gets better terms but can bill the group for unused rooms (attrition).
Can members bring guests?
Yes. The trip page can allow guests, and each traveler books their own cabin or room.
Ready to plan your group's trip?
Call 888-531-1888 · Text 702-907-0404